--- The Following Studio Policies Were Last Updated on July 25, 2023 ---
New information and/or changes in this document after September 1 will be differentiated below by green text.
All patrons MUST accept the terms and policies before lessons will be scheduled.
UPDATE:
Payments will need to be made digitally/online. If you are not able to make an online/digital payment and prefer to submit or mail cash, check, or money order, please let me know and I will send you the appropriate information.
For your convenience, I am able to accept digital payments via PayPal, Venmo, Zelle, Credit/Debit cards (through stripe.com), and bank transfer. Information for each payment method is listed on your invoice.
I realize this policy page is very detailed and long-winded, but it clarifies what my response(s) will be in many of the possible scenarios that come with running a business and private studio. Please know that I rarely need to enforce many of the following policies, but in the event that I do need to utilize them, I want to be very up-front and transparent to my patrons about what is expected when we begin our contractual relationship and allow you all to reference this at any time should you have any questions. For your convenience, I have added a "summary" section below.
Regards,
Katie Porter
1. What's it going to cost me?
Students/Families should expect the following investment* :
Payment Schedule
|
Annual (Sept.-Aug.)
|
Semester (avg. 16)
|
Monthly (avg. 4)
|
Weekly/Drop-In
|
---|---|---|---|---|
30-minute lesson
|
$22.50x48
|
$25x16
|
$27.50x16
|
$30
|
Total :
|
$1080
|
$400
|
$110
|
|
* On-campus/during class time lesson fees vary by campus/district, pay-per-lesson options are also available but monthly tuition is preferred
2. Do I have to show up? And what if I get sick or can't come?
Yes. Please plan to attend all lessons scheduled. If an illness/conflict arises, you may cancel by phone call (leave a message if the call is not answered), text message, or email as soon as possible (preferably by 9pm the evening before, or at the latest, by 8am the morning of the scheduled lesson) otherwise, you will be charged the full fee for the lesson. If I have to cancel a lesson, you will be notified ASAP and there will be no expected payment for that lesson. I will always be respectful of your time and expect you to show me the same courtesy. Please inform me ASAP if you are sick or think you may be getting sick and do NOT plan to attend a voice lesson while you are or may possibly be contagious.
3. Do I have to do anything outside of the lessons?
If you'd like to improve, yes! Practice! (and do so consistently!)
4. How will I know what I need to work on?
Each lesson will have at least one objective, but I highly advise you to bring some form of recording device so you can revisit the lesson, practice with it, and have an audible record of your progress. The registration fee will cover the cost of all copies and supplies you will need to accomplish our objectives, so you will not be required to purchase music or other resources for your lessons. Contest music (like all-region/all-state) will be a separate fee unless otherwise specified.
5. Do I have to perform?
Performing is a vital part of growing as a singer. While it can be scary and nerve-wracking to share your instrument with a live audience, most of our fears come from the unknown aspects of "what if" thoughts while you are on stage. Porter Music Studio provides opportunities for singers to perform in a safe and encouraging environment several times per year to help students learn to manage their nerves and gain confidence in themselves and their abilities. Students should plan to perform a solo in at least 2 recitals per year (Sept.1-Aug.31)
6. What do I do if I need to stop taking lessons?
Notify Mrs. Porter as soon as possible, and give as much notice as you can. In order to receive your Last Lesson Fee credit and adjust your final invoice, a minimum of 30 days notice is required. In case of emergency, communication is key!
This concludes the summary portion of the studio policies. The full description is included below for your reference.
PORTER STUDIO POLICIES & AGREEMENT
1.A.1 Lesson Attendance:
Lessons are scheduled weekly and notification is given on a monthly invoice. Should one need to reschedule a lesson due to a conflict or illness, notice is requested prior to 9:00 PM CST the evening before (or at the very latest, by 8am the morning of the scheduled lesson) and may be rescheduled pending instructor availability within a 9 day time frame. On-campus lesson appointments can be "swapped" with another student within that class period, however, this option is not guaranteed due to the higher possibility that the student who is swapping with you may not be prepared or have their music with them. In the event of a planned absence, students should notify the instructor who will then attempt to arrange a swap. If appropriate advance notice is NOT given (i.e. "no call/text/email, no show"), the lesson will not be rescheduled, the student will be charged for the time slot, and will essentially lose their lesson that week. In the event of an emergency within 24 hours prior to the lesson that prevents the student from attending, please notify the instructor as soon as possible. Multiple or frequent attendance policy violations may result in dismissal from the studio.
1.A.2 Instructor Absence
In the event that the instructor must miss a scheduled lesson, an attempt to reschedule will occur and if there is no possibility for the lesson to be made up, a credit will be applied to your account OR you will not be charged for the lesson that was missed. See tuition policy below.
1.A.3 Illnesses
In order to prevent the spread of illness and ensure the highest quality of instruction, students and instructors are expected to cancel their lessons while potentially contagious AND while symptoms persist. Virtual lessons will be available in place of in-person lessons ONLY in the event that the instructor and student do not have symptoms that would impede their performance/progress within the lesson. For cancellation policies in regards to billing, please see sections 1.A.1 and 1.A.2 above.
1.B. Performance Attendance
1.B.1. Studio Performance Expectations
1.B.2.Performance exceptions include but are not limited to:
1.B.3. Alternate Assignments
For more information regarding performances, please see Performances/Recitals below.
*The following pricing information applies to lessons provided outside of public & private school settings/hours. Rates differ between campuses/districts, therefore, my on-campus (i.e. during class time pull-out program) studio rates comply with the amount agreements made within those specified programs. The following policies are in effect regardless of the venue, however, the amounts may differ.*
2.A.1. Current Rates (August 1, 2023-July 30, 2024):
Payment Schedule
|
Annually (Sept.-Aug.)
|
Semester (avg. 16)
|
Monthly (avg. 4)
|
Weekly/Drop-In
|
---|---|---|---|---|
30-minute lesson cost
|
$22.50 x 48
|
$25 x 16
|
$27.50 x 4
|
$30
|
Total :
|
$1080
|
$400
|
$110
|
|
2.B. Invoicing/Payment Schedules
Lesson charges are due in advance on/before the first lesson of each month. Invoices will be sent automatically 7 days prior to the first of the following month. If payment is not received on/before the first lesson of the month (or by the 9th day of the month, whichever is more applicable), the student will be charged a $20 late fee and lessons will be placed on probation and/or suspended until payment is received in full including payment for any lessons received and/or missed due to the late payment. Students who have paid the last lesson fee may receive one "grace" lesson which will absorb that fee. The instructor reserves the right to continue or suspend lessons based on her own discretion, however, the student/family is still responsible for the incurred cost of holding their lesson spot. No free lessons will be given.
Potential Fees Include:
2.C. Payment can be made via bank transfer, cash, check, credit/debit card, PayPal, Venmo, or Zelle. For more information regarding methods of payment or paying with online platforms, please contact Mrs. Porter and/or log in to your account and select "Pay Online."
Students are expected to practice daily between lessons. Each week the student will be sent home with an assignment to work on for the following week. If improvement is not achieved consistently over the course of one month, a meeting or phone conference will be arranged to discuss and evaluate the student's progress and goals for taking private lessons. This website has a built-in practice log for students to utilize at their convenience to keep track of and inform their teacher about their practice sessions. This can be accessed by logging into the student account on the website. A tutorial for logging practice times can be found by clicking here.
Students will have up to 3 studio-sponsored opportunities per year (September 1 through August 31) to perform for their friends and families in a safe and encouraging environment, usually in the form of a studio recital. Each student is expected to prepare and perform a minimum of ONE solo per event that is memorized and accompanied (either by live music or an approved track). Students are expected to perform in at least two of the three opportunities provided because participation will:
For information regarding event attendance expectations, please see policy 1.B.
For information regarding potential expenses in performances, please see policy 2.B.6.
Students should expect to learn no fewer than 3 new pieces to build their repertoire and experience within each term (typically referring to "fall semester," "spring semester, and "summer term.") The annual registration fee covers the cost of new music, practice tracks and/or CDs, and 2 paper copies of each piece. Should the student need anything extensive that is more than the cost of the registration fee within the year, the amount and payment decision will be discussed and negotiated so all parties are content.
All-State packets and CDs are NOT included within the "registration fee" bracket because it is an optional process and the cost of the materials needed are set by various vendors. If you plan to participate, you will need to purchase them on your own or through the campus directors/Porter Studio at an additional cost to the patron.
Students are encouraged to record their lessons either on cassette tapes, CDs, electronic devices, or USB devices. If you have recording capability, you are welcome to bring it with you. Porter studio has purchased a recording device that will either record to an SD memory card OR transfer to a thumb drive for your convenience, however, the preferred memory technology must be provided by the student.
7. Termination Of Contract
As your time in lessons have a beginning they must also have an ending. I wish to make the ending as clear as possible for everyone involved. Please strive to give 30 days notice so I can bring our lessons to an end (i.e. give you a list of songs I think you will love or shows to keep your ears up, make sure you have warm-up and technique tracks for your current voice if you are done studying or if you are transitioning to another school or teacher, I can help you get everything organized and ready for a smooth transition). This time will NOT be used to bombard you with questions about why you are leaving and to try to convince you to stay, but to conclude our time together positively and to encourage a lifetime of music.
If lessons end abruptly (i.e. in the middle of the month or without warning) you will not get a refund of any remaining lessons and the Last Lesson Fee credit will be forfeited. No exceptions.
If you have given appropriate advance notice, we can adjust the final month's tuition to reflect the services rendered including credits for the Last Lesson Fee and any lesson credits that may be applicable.
As stated in the Agreement portion of the contract: "I may terminate my enrollment for any reason at any time by contacting the instructor directly, however, upon termination I agree to pay any remaining/outstanding balance (including but not limited to tuition charges and/or fees) on my account related to services rendered and return or purchase any items/supplies which belong solely to the studio. Furthermore, the "last lesson fee" will only be credited back to my account if I give my instructor at least 30 days' prior notice before terminating the contract."
Information received from the student and their family will not be shared, distributed, or sold to outside parties (i.e. any recordings, images, or documentation related to the students' educational experience within Porter Music Studio). For more information regarding online website usage, please review the Porter Music Studio Online Privacy Policy on the Resources webpage.
By signing the contract provided and/or enrolling online for the private lessons program with Porter Music Studio, I hereby give permission for [the specified student] to attend and participate in voice lessons, master-classes, or other studio-related events and understand and commit to my financial obligations in regards to the services rendered. I have read and agree to the studio policies outlined in the registration packet and/or on the studio website. I hereby agree to hold harmless and release from liability Porter Music Studio, Katie Porter, and any representatives thereof for any action, claim, or damage that may arise as a result from the students participation in voice lessons or other related events. I hereby give my permission for any authorized representative or sponsor of the studio to obtain service of and/or advice from an available physician or other medical personnel for the student in case of illness or injury, including any necessary transportation for such emergency care. I hereby agree to assume all responsibility for any costs associated with such medical care. I understand that I may terminate my enrollment for any reason at any time by contacting the instructor directly, however, upon termination I agree to pay any remaining/outstanding balance (including but not limited to tuition charges and/or fees) on my account related to services rendered and return or purchase any items/supplies which belong solely to the studio. Furthermore, the "last lesson fee" will only be credited back to my account if I give my instructor at least 30 days' prior notice before terminating the contract.